Holy Trinity Catholic Church Dorchester – Privacy & Cookie Policy (UK GDPR)

1. Introduction

Holy Trinity Catholic Church Dorchester (“we”, “our”, “the parish”) is committed to protecting your personal data in accordance with UK GDPR and the Data Protection Act 2018. This policy applies to all visitors to: www.holytrinitycatholicchurchdorchester.org.uk

2. Data Controller

HOLY TRINITY PARISH CENTRE

(Culliford Road North, Dorchester, DT1 1QG)

Email: dorchester@prcdtr.org.uk

Telephone: +44 1305 251976

3. Personal Data We Collect

a) Contact Forms

• Name
• Email address
• Telephone number (optional)
• Message content
• IP address (automatically logged)

b) Newsletter Subscriptions

• Name
• Email address
• Subscription preferences

c) Website Usage

• IP address
• Browser and device type
• Pages visited
• Session cookies

d) Accessibility Cookies

Used to store:

• colour contrast settings
• font size preferences These expire at the end of your browser session.

4. Lawful Basis for Processing

We process personal data under:

• Consent – newsletters, contact forms, non‑essential cookies
• Legitimate Interest – website functionality and security
• Legal Obligation – safeguarding and diocesan requirements

5. How We Use Your Data

• Responding to enquiries
• Sending newsletters (if subscribed)
• Providing accessibility features
• Improving website performance and security
• Maintaining parish records

We do not sell or share your data for marketing.

6. Cookies

Essential Cookies

Used for:

• accessibility settings
• basic WordPress functionality
• security and spam protection

These cannot be disabled because the website relies on them.

Non‑Essential Cookies (require consent)

May include:

• analytics
• embedded media (YouTube, Vimeo, social feeds)
• newsletter tools

A cookie banner will request consent before non‑essential cookies are used.

You can block or delete cookies in your browser settings.

7. Data Retention

• Contact form entries: 90 days
• Newsletter data: until you unsubscribe
• Accessibility cookies: session only
• Website logs:  30 days
• Parish records: according to diocesan policies

8. Third‑Party Processors

We may use:

• WordPress
• Hosting provider
• Email newsletter service
• Spam protection tools

All comply with UK GDPR.

9. Your Rights

You have the right to:

• access your data
• correct inaccurate data
• request deletion
• withdraw consent
• restrict processing
• object to processing
• request data portability
• complain to the Information Commissioner’s Office (ICO)

10. Security

We use:

• secure hosting
• SSL encryption
• restricted admin access
• regular updates and security checks

11. Contact

For data protection queries:

Email : dorchester@prcdtr.org.uk

Landline : +44 1305 251976

12. Updates

This policy may be updated periodically. The latest version will appear on this page.